DELHI GOLF CLUB LIMITED

 

Minutes of the meeting of the General Committee of the Delhi Golf Club Limited held on Tuesday, 03 May 2011 at 5.30 p.m. in the Board Room.

 

PRESENT :-

 

            Mr. Man Mohan Singh                                    Chairman

            Mr. Vijay Dhawan                                          Captain

            Mr. Arvind Karnik                                          Treasurer

            Mr. Sanjiv Talwar

            Mr. Raj Khosla

            Maj. Gen. K.M.S. Shergill

            Mrs. Champika Sayal

            Mr. Rajendra S. Rathore

            Mr. R.S. Bedi

            Mr. Ramesh R. Kohli

            Mr. Manjit Singh

            Mr. Rattan Lal Malhotra

            Mr. O.P. Malhotra

            Mr. Prakash Brahma

            Mr. Rohit Sabherwal

            Mrs. Veenu Sandhu                                        Lady Captain/Spl. Invitee

 

            Mr. Rajiv Hora                                                Secretary

 

Leave of absence was granted to the following members :-

 

            Mr. Santosh Bagrodia

            Justice Vikramajit Sen

            Mr. Navin Kumar

 

1.      CONDOLENCE

 

The Committee observed a minute’s silence in memory of the following members who passed away recently:-

 

a.       Mr. Shama Pershad (S 165 : ‘A’ Member)

b.      Mr. H.S. Bhogal (B 122 : ‘A’ Member)

c.       Mr. Dilraj Singh (D 181 : ‘A’ Member)

d.      Mr. R.C. Jain (J 123 : ‘C’ Member)

e.       Mrs. Vimal Kapur (K 086 : W/S)

 

2.   CONFIRMATION OF THE MINUTES OF MEETING HELD ON 04 APRIL 2011.

 

The minutes were confirmed.

 

It was pointed out that minutes as discussed should be recorded and in case there are any changed decisions or incorrect recordings, these should be corrected at the next meeting.

 

 

 

3.      REVIEW OF EGM.

 

The minutes of the Extra-ordinary General Body Meeting should be circulated to the Committee and thereafter to all "A" members. The Chairman stated that once the minutes are drafted by the Secretariat, the same could be given to the Captain who, alongwith a couple of members nominated by him, would go through the minutes to ensure accuracy.  The Chairman would also write a letter to "A" members informing them of the changes in the Articles since a large number were unable to attend and maybe unaware of the changes.

 

4.      FINALIZATION OF DATE FOR AGM/ELECTIONS.

 

It was decided to hold the AGM/Election on the last Saturday of September i.e. 24 September 2011 at 5.00 p.m.

 

5.    UPDATE ON MEETING WITH CHIEF MINISTER IN RESPECT TO SAMBHAR (WILD LIFE).

 

Mr. R.S. Bedi gave an update on the relocation of the Sambhars and stated that he alongwith the President and the Captain met the Chief Minister. Mrs Dixit asked the Principal  Secretary, Forest Environment, Delhi Shri Dharmendra Kumar as also the Principal Conservative Shri Shukla to find a solution on a priority basis and requested them that the permission given to the Club for shifting of these animals in 2001 be re-validated.

 

Mr. Bedi also stated that he had spoken to an ex-Minister of State who is presently a  M.P. who had spoken to the Principal Conservative Forest, Haryana for shifting of these animals to a game sanctuary in Haryana. He had asked the Club to write a letter so that this matter could be taken up. In the mean time the Club was going ahead with putting up an Electric fencing on the Peacock Course to contain the animals till such a time they could be removed. This work would start this month and should be completed in next two to three months.

 

6.    PROPOSED DATES FOR CELEBRATING 100 YEARS OF GOLF IN DELHI.

 

It was proposed that the dates for celebrating 100 years of golf in Delhi would be sometime in October/November 2011. This would require to be finalized once the dates of tournaments for this period had been looked at.

 

The Committee comprising of the President, the Captain, Mr. Ramesh R. Kohli and Mrs. Gaby Juneja held it's first meeting and decided to draw up a plan shortly. The suggestion that the Lady Captain should be included was accepted.

 

7.      INCREASE IN CADDY RATES.

 

The Committee approved the following revised Caddy Rates, as recommended by the HRD Sub Committee :-

 

                                                                        Present Rate              Revised Rates

 

For 09 Holes                                                   100/-                            130/-

For 18 Holes                                                   150/-                            180/-

Agewala/’B’ Caddy 09 Holes                        70/-                              90/-

Agewala/’B’ Caddy 18 Holes                        110/-                            140/-

 

For Practice

 

Ist 30 Minutes                                                 45/-                              60/-

2nd Half an hour                                              30/-                              40/-

Subsequent Half an hour                                20/-                              20/-

 

Tournament Rates

 

Amateur                                                          250/-                            350/-

Corporate                                                        250/-                            400/-

PGTI                                                               500/-                            1000/-

Asian Tour                                                      1000/-                          1250/-

European Tour                                                1000/-                          1500/-

 

The revised rates will be effective 01 June 2011. A note from the club justifying the increases would be sent to all members

 

8.    CASE OF MR. BHUPINDER SINGH SURI.

 

      The Chairman recused himself from the discussion on the grounds that he had been the original complainant in the matter.

 

Mr. Bhupinder Singh Suri  had been banned from use of the Club facilities as a guest due to his hosting a function at the club while not being a member. After extensive discussions, it was decided that since he had already served an adequate period of ban related to his misdemeanor, Mr. Bhupinder Singh Suri"s suspension from being entertained as a guest be revoked. 

 

9.      OPEN HOUSE

 

It was decided to hold the Open House on Saturday, 14th May 2011 at 5 p.m. The Captain would write to all members giving an overview of the Committees performance in the last 7 months and the agenda for the remaining period. . This letter should be sent to members by 7th May 2011.

 

 

10.  UPDATE ON SHORT COURSE UPGRADATION.

 

The Captain informed the Committee that the Core Group for upgradation of Peacock Course had met 4 potential golf course architects and recomended Phil Ryan  be appointed. Mr. Ryan has had extensive experience in India and was most suitable for the task. The Captain further stated that this matter would be finalised at the forthcoming Greens Committee meeting.

 

11.  BUILDING/CLUB UPGRADES OF FACILITIES AND BRIEF TO BE GIVEN TO ARCHITECT.

 

The President stated that Mr. Roopak Kothari had prepared a preliminary concept plan and that the Captain, Chairman House would be meeting him on the 4th May 2011.

 

12.       UPDATE ON PROPOSED MEETING WITH MINISTER, URBAN DEVELOPMENT,  MR. KAMAL NATH.

 

The Captain informed the Committee that a meeting had been fixed with Mr. Kamal Nath, Hon’ble Minister for Urban Development on 4th May 2011 at his Office. The President stated that he and the Captain along with the Secretary would attend this meeting.

 

13.       NOTING OF SUB COMMITTEE MINUTES :-

 

The following minutes were noted by the Committee :-

 

a.       T&H Sub Committee minutes dated 31 March & 06 April 2011.

 

(i)                 It was suggested that full year calendar be made till September next year and put up to the Committee.

 

(ii)               Cover charges for out-door catering during Corporate parties needed to be rationalized. It was left to the Captain, Chairman F&B and Chairman T&H to finalize the same.

 

b.      Juniors Sub Committee minutes dated 06 & 07 April 2011.

 

  1. ANY OTHER MATTER.

 

a.       It was decided that the Tipping Boxes should be kept at prominent places and attractively designed Tipping Boxes be made instead of using Ballot Boxes for the same.

 

b.      Mr. Prakash Brahma circulated a note regarding Caddy procedure in the Bye-Laws. The Chairman HRD informed the Committee that the HRD Committee had made changes subsequent to the framing as printed in the Booklet. It was decided that the same should be incorporated.

 

c.       It was decided that an up-date folder of Bye-Laws be maintained by the Secretariat and any changes should be up-dated into the folder so that it was available to the Committee and other members.

 

d.      It was suggested that members who did not regularly use their golf bags, should be asked to remove their bags so that the space could be utilized for improving facilities at the Club.

 

e.       It was suggested that a Party be held for Senior Members. The Committee was of the view that the Chairman F&B be requested to look into this and decide as to how seniors needed to be defined in terms of age or years of membership.

 

f.       It was decided to hold a meeting of the General Committee on Tuesday, 10th May 2011 to meet applicants for membership of the Club under various categories, including Tenure Membership and to discuss other pending issues.

 

g.      A note from the Chairman, T&H stating that the All India Amateur Golf Tournament scheduled in January 2012 should not be held in our Club due to short day light hours and a low Capitation fee. After extensive discussion it was agreed to hold the tournament on the ground that it was the most important amateur tournament of the country and represented our commitment to the promotion of golf. In addition, being a Match Play event the disruption to members golf would be much less than a pro tournament.

 

  1. There being no other matter, the meeting concluded with a vote of thanks to the Chair.

 

 

 

 

 

 

RAJIV HORA                                                                              MAN MOHAN SINGH

SECRETARY                                                                              CHAIRMAN