Serial No. 003 (w.e.f. 01 July 2015 as
per Secretarial Standard (SS-1) for Board Meetings.
|
A meeting of the HRD Sub-Committee of
the Delhi Golf Club Limited was held on Friday, 23 October 2015 at 4.00 p.m. in
the Board Room.
PRESENT:
|
Maj.
Gen. K.M.S. Shergill |
Chairman
HRD |
|
Mrs.
Tara Laroia |
Co-Chairman
HRD |
|
Mr.
Rohit Sabherwal |
Treasurer |
|
Capt.
Lalit Talwar |
|
|
Mr.
Krishan Varma |
|
|
|
|
|
Brig.
Sanjiv Mehra (Retd.) |
Secretary |
|
Capt.
Sunjeev Khanna |
Head
Support Services |
|
Mrs.
Shailja Laxman |
Manager
(HR & Admn.) |
1. Welcome
by Chairman.
Chairman HRD welcomed all members to the first
meeting of HRD Sub Committee. He informed the members that:-
a)
HRD
Sub Committee should meet once a month preferably on the second Monday from 4
pm to 5 pm.
b)
All
issues to be discussed; decision arrived at and implemented post General
Committee approval.
c)
Minutes
of the meeting should be ready within 10 days, after due process is followed.
d)
On
receipt of any request from staff, a standard procedure for an interim reply within
48 hours followed by expeditious examination of issues in an acceptable time
frame.
e)
All
important matters relevant to HRD must be brought to the notice of the
Committee by the Secretariat.
2. Noting
of Minutes of meeting dated 11 August 2015.
a)
The
minutes of the above HRD Sub Committee meeting finalising the Staff Agreement
were discussed. The Sub Committee members had the following observations:-
b)
The
Staff Agreement has not been approved by the General Committee. However, the
Staff Agreement signed on 11 August 2015 has been operationalized,
retrospectively with effect from 01 April 2015 with payments made to staff as
per New Agreement.
c)
The
issue needs to be examined and note put up to the General Committee for their
perusal.
3. Presentation.
In order to familiarize all members
regarding the structure of the work force in the Club, a brief
presentation regarding various categories of personnel working in the Club on
Club rolls and through Contractors was made by Manager HR & Admn.
4. Review
of Executive Salaries:
a)
A
request letter seeking review of Executive Salaries was put up to the Sub
Committee. The Sub Committee was of the view that this needs to be examined in
detail to understand the overall implications.
b)
It
was decided to form a Core Group to study the details, of how the new Wage
Agreement had impacted the salaries of Executives vis-à-vis the Staff and give
recommendations for rationalisation of the same after due deliberations.
5. Change
in Contractor of Course Department:
a)
The
Sub Committee deliberated on the issue. They were of the opinion that rather
than bringing in a Corporate, it would be better if the present contractor i.e.
Pradhan Nursery is made more compliant and
outstanding issues resolved.
b)
The
Sub Committee stressed the need for stringent supervision of Contractor staff.
The Course department to plan their weekly/fortnightly requirement of labour in
advance, control overtime and ensure that weekly off-days are given when due.
c)
It
was also pointed out that the Housekeeping Contractor should maintain an hourly
activity chart for each location, which the Club personnel must check and
verify through surprise visits.
6. Case
of Farukh Khan, Cook :
a)
The
Sub Committee was apprised of the details of Farukh
Khan, a cook in the F&B department, who has been on medical leave w.e.f. 30 April 2013 having met with a serious accident. At
present, he continues to be on leave without pay.
b)
It
was decided to offer a final settlement to him.
7. Caddy
Welfare Trust:
a)
Chairman
informed the Committee that Caddy Welfare Trust was planning to conduct
Bi-annual training programme of two days duration every year for the caddies.
The programme would be jointly prepared to include: - On course training,
discipline and conduct of caddies.
b)
Chairman
and Mr. Krishan Varma would identify an area to be
earmarked for seating of caddies along with basic administration infrastructure
facilities.
8. Request
received from Contract Workers for review of wages:
The Chairman informed the Committee that a Core
Group would be formed to look into the issues of the Contract workers. The Core Group to prepare a proposal. The
annual financial impact of the proposal on the Club to be prepared before
finalization.
9. ‘Personal
Loan’ for Club Staff:
a)
The
Head Support Services was asked to check willingness of banks where Club holds
fixed deposits to give personal loan to staff.
b)
Salary
accounts of Club, if required, may be shifted to Canara
Bank for effecting personal loans.
c)
The
Committee was of the unanimous view that the Club should not give any
collateral to banks for granting personal loans to club staff.
10. Any
other matter:
v
Retirement
Age:
a)
The
members were of the view that staff should retire at the specified age as
mentioned in the Staff Agreement. However, in exceptional cases extension on a
yearly basis may be given upto a maximum of two years
subject to recommendations by concerned Sub Committee.
b)
The
matter should be studied in detail along with financial implications before any
recommendations are made.
11. Vote
of Thanks to the Chair:
There being no other point, the meeting ended with a
vote of thanks to the chair.
|
CAPT.
SUNJEEV KHANNA HEAD
SUPPORT SERVICES |
MAJ. GEN. K.M.S.
SHERGILL CHAIRMAN |